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Invite people to view or edit your presentation Save your file to the cloud and then invite people to view or edit it. That way, whenever you update your file, everyone you share with will have the latest version.
In the upper right corner, click the Share icon and then click Invite People. If the file is on your device, you'll be asked to upload the file to the cloud first.
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Invite users by adding their email addresses to the invite field. When adding names for the first time, PowerPoint will prompt to access your Contacts. To allow your users to edit the file, click the Can Edit check box. Add any comments in the comments field and click Share. The recipients receive an email with a link to the shared file. Simultaneously edit or coauthor a presentation with others in PowerPoint 2011 With the presentation open on your computer, you can see who else is editing the presentation, who is editing a specific slide, and when updates from other authors are available on the server.
Other authors currently editing the slide All authors currently editing the presentation Changes from other authors available on the server When you save your changes to the server, any updates from other authors are automatically refreshed in the presentation in front of you. Updates from other authors are refreshed automatically only if they don't conflict with changes that you made. If you and another author both change the same item, then a conflict may occur.
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If a conflict occurs, you are prompted to review the conflict and accept or reject the change. Or you can set a preference to always be asked whether you want to review all changes. On the View menu, click Normal. Do one of the following: To Do this See who is editing anywhere in the presentation On the status bar at the bottom of the window, click the numbered icon. To send a communication to someone, click the person in the list, and then click a communication method - for example, send an instant message. See who is editing a specific slide In the navigation pane, click the icon next to the slide.
To send a communication to someone, click the person in the list, and then click a communication method - for example, send an instant message. Note: Updates from other authors are refreshed automatically only if they don't conflict with your changes. If any updates conflict with your changes, you will be able to review the conflicting changes before they are saved and decide which changes to accept or reject.
Review the changes to decide which changes to accept or reject Save and Review on the shortcut menu Updates from other authors appear in your presentation. A list of the changes appears so that you can decide which changes to accept or reject. You can see when other authors save changes to the server because an Updates Available menu appears on the status bar at the bottom of the window.
You can review the updates from other authors to decide which changes you want to accept or reject. On the status bar, click Updates Available, and then click Save and Review. A list of changes is displayed for you to review. If there are conflicting changes, you are asked whether you want to review the conflicts only, or review all changes.
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In the Compare Changes pane, under List of Changes, click an item. Tips:. The slide under the list of changes displays a preview of what the change will look like if you accept the change and add it to your presentation. To change the size of the Compare Changes pane, drag the lower-right corner. Do one of the following: To Do this Add the change to the presentation that you are working on Click Accept.
If Accept is not available, then the change is already included in the presentation and you do not need to take any action. Not add the change to the presentation that you are working on Click Reject. If Reject is not available, then the change is already excluded from the presentation. You do not have to take any action. Tip: You can also click the close button on the Compare Changes pane to end the comparison.
Always be notified when other authors make changes When you save a presentation, your changes are saved to the server. Any updates from other authors are automatically refreshed in the presentation at that time, if they don't conflict with your changes. If you always want the option to review changes from other authors, whether they conflict with your changes or not, you can change the setting in PowerPoint Preferences. On the PowerPoint menu, click Preferences. Click Save. Under Save Options, click Ask if you want to review changes.
Every time that you save a presentation when updates are available, PowerPoint asks whether you want to review the changes from other authors.